Data Backup Digest

Although the terms are often used interchangeably, there are some notable differences between web-based and cloud-based recordkeeping. Not only are there differences in the software and the processes that are used to access each platform, but there are some key distinctions in the benefits and risks associated with the two options.

Web-Based Recordkeeping

Because it was once the only alternative to traditional, handwritten recordkeeping, many business owners and managers have already become familiar with web-based recordkeeping. However, their reluctance to change might actually be hampering their company's ability to reach its full potential.

For starters, there are some major risks that are inherent to the entire concept surrounding modern recordkeeping on the World Wide Web. With the massive potential to be targeted by hackers, identity thieves and other cyber criminals, those who store their mission-critical records on an unsecured web server may be setting themselves up for failure.

Even web servers that have been outfitted with modern security measures are still at risk of being attacked. This is exactly why so many businesses are jumping at the opportunity to switch to cloud-based recordkeeping software.

Cloud-Based Recordkeeping

Although there are still issues surrounding data security and privacy, the current cloud architecture is far more secure than a standard online connection. Moreover, there are a bevy of additional benefits and features that are exclusive to cloud-based recordkeeping.

Companies who take advantage of recordkeeping through their preferred cloud service provider typically won't have to keep track of downloading and installing the latest software upgrades as all of these modifications are implemented on the cloud's side.

You are also far less likely to lose information due to a crash or corruption within your own network. On the other hand, both of these issues are major drawbacks when working with web-based systems.

There are also a number of different ways to apply cloud computing to your business' recordkeeping needs. Using the platform for accounting, for example, is highly beneficial when compared to the current process of buying software and paying a monthly usage fee. Not only is the need for external software eliminated in cloud-based systems, but your monthly service fee for cloud access covers such additional services, too.
Alternatively, some companies use the cloud strictly for hosting their mission-critical files and data. The cloud also accommodates those who want to share files between contacts, including peers, co-workers and business partners.

Looking Toward the Future

You'll also want to consider any developments or trends that may happen in the future. Although none of us are psychics, it doesn't take much to look at the current state of IT and notice the growing interest in cloud computing. As such, the idea of web-based recordkeeping may become a thing of the past whether you like it or not.

Finding the System That Works for You

It's ultimately up to you to find the best recordkeeping system that works for your company's needs and specifications. While the two formats are incredibly similar in function, the accessibility, efficiency and security associated with modern cloud recordkeeping systems far outweigh that of its alternative.